Welcome to the Port Renfrew Chamber of
Commerce
This web site is dedicated to the people that live in Port Renfrew,
and those that wish to visit Port Renfrew, those that wish to live in Port Renfrew
and those that wish to Invest.
Benefits of belonging to the Port Renfrew Chamber Commerce
1) Working with the community to benefit Port Renfrew
2) Automatic membership to the BC
Chamber of Commerce with the following benefits
3) You will have your own page on our Port Renfrew Community Web
Site with an up to date link to your own web site (this helps get our site and
your site propagated)
Current Members of the Port Renfrew Chamber of Commerce
Minutes of the Port Renfrew Chamber of Coherence
1) Minutes for
AGM January, 24, 2002 Word Document
2) Minutes for
AGM December, 19, 2002 Word Document
3) Minutes
for Board January, 7, 2003 Word Document
4) Minutes
for Board January, 16, 2003 Word Document
5) Minutes
for Board January, 30, 2003 Word Document
6) Minutes for
Board February, 13, 2003 Word Document
7) Minutes for
Board February, 21, 2003 Word Document
8) Minutes for
Board March, 13, 2003 Word Document
9) Minutes for
Board April 10, 2003 Word Document
10) Minutes
for Board September, 29, 2003 Word Document
By-Laws of the Port Renfrew Chamber of Commerce
Sec. 1. The name of this organization shall be the Port Renfrew Chamber of Commerce.
Sec. 2. The Port Renfrew Chamber of Commerce is organized for the purpose of advancing the commercial, industrial and civic interest of the area served, this being Port Renfrew, China Beach, Sombrio, Carmanah/Walbran, Fairy Lake and Lizard Lake.
Sec. 3. This Chamber of Commerce in its activities shall be non-partisan, non-sectional and non-sectarian and shall take no part in or lend its influence to the election of any candidate for federal,
provincial, county or municipal office.
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Sec. 1. The membership of the Chamber of Commerce(herinafter called the Chamber)shall be composed of persons of good standing, over the age of 19 years, interested in tourism, the commercial, agricultural, industrial and civic progress of the communities served by this organization.
Sec. 2. Membership fees or annual dues shall be payable upon election and in advance thereafter of the first day of April of each year. These dues shall be determined by the Executive Committee, subject to the approval of the general membership whenever a change in the original amount is involved.
Sec. 3. All resignations shall be tendered to the Chamber in writing. A resignation received after a payment is due shall not relieve the member presenting such a resignation from liability or dues of the year entered upon.
Sec. 4. Honourary members shall be persons who have been elected by the unanimous vote of the general membership in recognition of their outstanding services to the Chamber.
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Sec. 1. The officers shall consist of a President, Vice-President, Secretary and Treasurer.
Sec. 2A. The President shall preside at all meetings of the Chamber and Executive Committee. He/She shall perform all duties incident to this office to the best of his/her ability. It shall be the
duty of the executive to elect a member committee and such other special committees as may be authorized from time to time. The Executive shall elect an Auditing Committee at a meeting of the Chamber
prior to the Annual General Meeting. The Chamber may approve or change the personnel of this committee. It shall be the duty of the Suditing Committee to examine and audit the books and accounts of
the Treasurer at the close of the year's business and report its findings tot he Chamber at its Annual General Meeting.
Sec. 2B. The Vice-President shall act in the absence of the President, and in the absence of the two officers named, a member shall be chosen from the Executive Committee to act temporarily. They
will be responsible for, and guide and assist where necessary, all committee chairpersons for whose function they will be responsible to the President.
Sec. 2C. The Secretary shall conduct the official correspondence, maintain an
accurate record of the proceedings of the Chamber and deliver pamphlets, etc.,
and where indicated, duplicates of Chamber correspondence to appropriate committee
chairpersons for their permanent records. this officer shall be responsible for
mailing of all outgoing correspondence. At the expiration of his/her term of office,
all books, papers and property of the Chamber shall be delivered to the Chamber.
Sec. 2D. The Treasurer shall receive and disburse the funds of the Chamber, keeping an accurate and permanent record of all transactions and shall made financial reports at all executive and general meetings. At the expiration of his/her term, he/she shall deliver to the Chamber all records, books and property of the Chamber.
Sec. 3. The Executive Committee shall be composed of the officers and at least
two members(one elected each year for a two-year term)from among the membership
of the Chamber, with authority to order disbursements for the necessary expenses
of the organization, and authorize the same for payment.
Sec. 4. Committee chairpersons shall be elected from the membership by the Executive
Committee. They shall be directly responsible to the Vice-President. They will
receive from their predecessors Terms of Reference and committee records
or reports and correspondence. There will maintain a brief record of their committee's
business and submit such written reports quarterly plus an annual report to the
Vice-President. Terms of Reference shall outline each chairperson's responsibilities
and may be modified as deemed necessary by each committee in conjunction with
approval of the Executive Committee as also may new chairpersons be appointed.
Committees struck may include the following:
- 1) Membership and Attendance
- 2) Roads and Highways
- 3) Tourism
- 4) Beautification and Natural Resources
- 5) Public Relations and Information
- 6) Education and Youth
- 7) Industrial Development and Civic Planning
Sec. 5. Where a member of the Executive Committee dies or resigns his/her office, or is absent from three consecutive meetings, the Executive Committee may, at any meeting thereof, elect a member to the Executive Committee from the general membership, in the place of the member who has dies, or resigned or is absent.
Sec. 6. Any Executive Committee member may be suspended from his/her office
or have his/her tenure of office terminated if, in the opinion of the Executive
Committee, he/she is grossly negligent in the performance of his/her duties,
providing however, that any Executive Committee member so suspended or whose
tenure of office has been terminated shall be at liberty to appeal the decision
of the Executive Committee directly to the Executive Committee, and/or to the
membership at the next general meeting.
Sec. 7. The immediate past president of the Chamber who is a member in good standing shall, by right of his/her past office, be an ex-officer member of the Executive Committee.
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Sec. 1. No group, section or member shall have the power to release, in an official
Chamber capacity, information or opinions to any news media that do not represent
the opinion of the Executive Committee and Chamber and in other matters not without
the approval of the presiding officer or where the nature or controversiality
of subject necessitates the approval of the Executive Committee.
Sec. 2. The Executive Committee shall have the power to discipline, suspend, or expel any member of the Chamber for a breach of the by-laws after consultation with the chairperson of the Membership Committee.
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Sec. 1. Regular meetings of the Chamber shall take place on the third Wednesday of each month or any other day that is acceptable to the membership, at a time and place designated by the Executive Committee. Four Executive Committee members constitute a quorum at any regular or Executive meeting.
Sec. 2. Special meetings of the Chamber shall be called whenever the Executive
Committee deems it desirable or upon written request of six members of the Chamber.
Six members constitute a quorum at a special meeting. Business at all special
meetings of the Chamber shall consist of only that business for which the meeting
was called to consider and act upon.
Sec. 3. The Annual Meeting of the Chamber shall be held on or near the 15th of November of each year as determined by the Executive Committee. Eight members shall constitute a quorum at the Annual Meeting.
Sec. 4. Speeches by members at meetings shall be limited to no longer than five minutes each time on any single subject except two-thirds vote of those present.
Sec. 5. Upon notice of any member, the Executive Committee may, by a two-thirds vote, go into Executive Session.
Sec. 6. No one but a member shall address the Chamber except by invitation or by the unanimous consent of the meeting.
Sec. 7. Minutes of the proceedings of all General and Executive Committee meetings shall be entered into books to be kept for that purpose by the Secretary.
Sec. 8. Every member in good standing represented at any General Meetings shall
be entitled to one vote. Voting at Executive Committee and General Meetings shall
normally be by show of hands or, if requested by the Chairman, by standing vote.
A roll call vote shall be taken, if requested by five members, provided such request
receives the approval of two-thirds of the members assembled. The presiding officer
shall vote only in the case of a tie. Upon an appeal being made from decision
of the presiding officer, the vote of the majority shall decide.
Sec. 9. Parliamentary procedure shall be followed at all General and Executive Committee meetings in accord with Robert's Rules of Order.
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Sec. 1. The election of officers and Executive Committee shall be held at the Annual Meeting.
Sec. 2. All voting shall be by a ballot except where there is election by acclamation. Written proxies shall be allowed. A majority of the votes constitute election.
Sec. 3. The Executive Committee shall be elected from the general membership.
Sec. 4. It shall be the duty of the Nominating Committee to submit nominations of members in good standing to the membership for the election of officers. The Chairperson of the Nominating Committee shall conduct the Election Meeting. Nominations shall be closed one week prior to the Annual Meeting.
Sec. 5. New officers shall be installed at the December general meeting, when the oath of office shall be administered, and their term of office shall take effect on the following 1st of January.
Sec. 6. The President and the Vice-President, before taking office, shall take
and subscribe before the Chairperson of the Nominating Committee, or his/her appointee,
an oath in the following form:
I swear that I will faithfully and truly perform my duty as..........of the Port Renfrew Chamber of Commerce.
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Sec. 1. The Executive Committee shall meet as required. Absence from three consecutive
meetings or a 50% or less attendance within a six-month period, without good reason
as adjudged by the Executive shall be construed as a resignation. The Secretary
shall keep an attendance record for this purpose.
Sec. 2. A special meeting of the Executive committee may be called at any time
by the president or by three Executive Committee members. A call shall be issued
to each Executive Committee member, stating the purpose of the meeting, not less
than twenty-four hours preceding the meeting.
Sec. 3. At all meetings of the Executive Committee, four of the Executive membership shall constitute a quorum. voting shall be by those elected members only, the Presiding Officer voting only in the instance of a tie vote.
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Sec. 1. These By-Laws may be amended or altered by two-thirds vote of those present at the Annual General Meeting.
Sec. 2. During his/her term, the President may elect an Ad Hoc By-Laws Committee to review the by-laws and to tender amendments when indicated as per the by-laws. This committee shall make a report at the Annual Meeting.
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Sec. 1. The Secretary shall have the custody of the Corporate Seal for the Chamber.
Sec. 2. The Seal shall not be affixed to any instrument, except pursuant to a resolution of the Executive Committee, and shall be attested under the hands of:
- 1) the President and the Secretary
- or
- 2) one of the Vice-Presidents and the Secretary
- or
- 3) two Directors and the Secretary
- .
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Sec. 1. Signing authority shall be the Treasurer and any one of the following:
- 1) the President
- 2) the Vice-President
- 3) the Secretary
Incorporated - In accordance with the Boards of Trade Act of Canada.
